USF department or faculty member decides to invite an international scholar to engage in research, teaching, observation or other appropriate academic activity at USF for duration of 1 week to 5 years.
The department verifies that the scholar’s academic credentials are appropriate to the proposed academic activity.
The department agrees to supervise the activity during the stay at USF and to arrange for office space and access to office equipment (computer, phone, etc.), as deemed appropriate to the proposed activity.
The department sends the scholar an invitation letter.
The department works with the scholar to complete the Scholar Request Form three to six months prior to the planned start date at USF. This ensures that the scholarwill have adequate time to apply for the visa and arrange travel.
The faculty sponsor, the department chair, and the college dean sign the form and must be USF employees as listed in USF’s HR database. Forms from USF Health must also include the signature of the appropriate USF Health Vice President.
The department verifies English Language proficiency using the established protocol and process as listed in the form.
Scholars are notified via email to begin their iStart process to upload specific documents.
Scholars report to OIS for a mandatory Document Check. During Document Check, OIS will “activate” their SEVIS record. Two days (48 hours) after SEVIS activation, the Scholar can apply for an SSN number at the local SSA office.
After Document Check, scholars may complete university procedures such as Right Start or department on-boarding.
OIS conducts Scholar Orientation once per month. Scholars are required to attend the next available session. Dependents are welcome to attend the orientation.
Scholars are assigned a U Number and USF Net ID that allows the department to provide them with access to internal computer systems, shared files, keys, USF email, and library services.
OIS offers a full range of activities for scholars and their families during their stay at USF. Scholars are notified via email.
Departments are expected to include scholars in departmental meetings and events.