International Services
Application Process

Step-by-Step Application Process

  1. USF department or faculty member decides to invite an international scholar to engage in research, teaching, observation or other appropriate academic activity at USF for duration of 1 week to 5 years.
    1. The department verifies that the scholar’s academic credentials are appropriate to the proposed academic activity.
    2. The department agrees to supervise the activity during the stay at USF and to arrange for office space and access to office equipment (computer, phone, etc.), as deemed appropriate to the proposed activity.
    3. The department sends the scholar an invitation letter.
  2. The department works with the scholar to complete the Scholar Request Form three to six months prior to the planned start date at USF.  This ensures that the scholar will have adequate time to apply for the visa and arrange travel.
    1. The faculty sponsor, the department chair, and the college dean sign the form and must be USF employees as listed in USF’s HR database. Forms from USF Health must also include the signature of the appropriate USF Health Vice President.
    2. The department verifies English Language proficiency using the established protocol and process as listed in the form.
    3. The form is reviewed and signed by USF Export Control -
    4. If the scholar is a medical doctor (physician), there is special verification with regard to patient care included in the form.
    5. The completed form is submitted with the following support materials:
      1. Copies of current passport biographical page for scholar and any accompanying dependents.
      2. Proof of funding such as: scholarship letter, home institution funding letter, USF offer letter, or personal/family bank statement.
      3. Scholar’s CV or detailed resume
      4. Proof of Scholar’s highest degree level.  (copy of diploma or transcripts – translated into English)
      5. Copy of the invitation letter.
      6. If the scholar is currently  inside the US, also include: current visa stamp, I-94, and DS-2019 from current/past institution
  3. Dependents –
    1. If the spouse and dependent children under age 21 years will travel with the scholar to live with them during the dates of activity at USF, the scholar will need to
      1. show $5000 in additional funding for each dependent.
      2. Purchase health insurance for all dependents for the duration of the scholar’s stay even if the dependents travel back and forth.
    2. If the dependents plan to visit for a short time or make several short visits, the scholar should consider using the visitor visa program for the dependents.
  4. OIS issues a DS-2019 within 10 business days of receiving the complete Scholar Request Form and all supporting documents.
    1. The department is notified to pick up the DS-2019 to send to the scholar via express mail. 
    2. This packet is sealed and should not be opened by the department.  The department may send additional departmental materials to the scholar with the sealed packet.

Getting the J Visa or J Status

  • Obtaining J-1 status outside the US:
    1. The scholar pays the SEVIS I-901 fee ( and applies for a J-1 visa at a US Embassy or Consulate.
    2. The consulate officer approves the J-1 visa and the scholar makes travel plans to arrive in Florida. 
    3. The scholar and dependents may enter the US up to thirty days before program start date on the DS-2019.
  • Obtaining J-1 status inside the US
    1. OIS contacts current J-1 program sponsor to arrange transfer of the scholar’s J-1 SEVIS record to USF. 
    2. The scholar’s category, subject/field code, and program objective cannot change. 
    3. USF will not have access to the SEVIS record to produce the final DS-2019 until the scholar arrives at USF.

Pre and Post Arrival:

YCT - Youth Chinese Test for K-12 students (Spring 2018)
Sat. Mar 24
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CI Lecture: Making Meaning in a Foreign Language and Culture - By Dr. Galal Walker
Mon. Mar 26
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Peace Corps PREP Informational
Wed. Apr 04
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OPT Workshop
Fri. Apr 13
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CPT Workshop
Wed. Apr 18
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